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Statement on Archival Content and Description

The E&R Library & Archives contains records, archival collections and published materials that are historical in nature and cover a large range of dates, subject matter, and viewpoints. These items may include text  and/or images that are products of the time and society in which they were created. Some materials within our collections, including the language used to describe them, may contain language or images that users find inappropriate, deeply offensive, or harmful.

The E&R Library & Archives does not endorse the views expressed in these materials, which are inconsistent with our commitment to creating an inclusive, open and accessible community.

Historical items are retained, as they originally existed to preserve the integrity of the historical record, transparency, and research. They provide evidence and context for understanding and examining history and to foster accountability for the actions and decisions of the records creator. By providing access to these materials, library archives enable historians and researchers to examine the sources used in historical publications, leading to a more comprehensive understanding of the past.

While archivists seek to retain creator descriptions to preserve the context of records and allow critical historical assessment, we acknowledge that some language may be offensive.

We always try to note our descriptive practices in our finding aids, such as putting notes by archivists in square brackets, using quotation marks to indicate text from the creator and letting researchers know when original folder titles were retained. Nevertheless, some finding aids created years ago and some creator descriptions present in collections may contain offensive language.

We are reviewing our finding aids, adding explanatory notes and editing language where applicable.

The E&R Library & Archives is committed to equity in library services, collections, programs, and staff. By being a catalyst for change, maintaining an environment of diversity, inclusion, and respect, and eliminating barriers, we will set the standard for an equitable research library and archive.

These Statements will be updated as best practices are further developed and as we further examine the content of the collection.